Paid Vacation

Regular support staff and full-time officers accrue vacation allowance on a fiscal year basis -- from July 1 through June 30th and, with supervisory approval, may use the vacation as it is earned. However, the total allowance earned must be used by June 30 of the year following accrual. It may not accumulate nor may the employee receive pay in lieu of unused vacation except upon termination and then only for earned unused vacation days.

Changes in an employee’s accrual rate take effect the fiscal year following the employee’s anniversary date. For instance, if the employee’s anniversary date is February 1, the new accrual rate goes into effect in the new fiscal year starting July 1. 

For example: for Officers who have reached their 20th anniversary with the University, the higher vacation accrual rate takes effect at the beginning of the fiscal year (July 1) following that anniversary date.  If the anniversary date falls on July 1, the higher accrual rate is effective on that date.

Vacation pay will be based upon the employee's current base salary.

Employees transferring to a new department may carry a maximum of one year of vacation accrual.

Regular support staff members accrue vacation allowance commencing with the completion of the probationary period. Vacation allowance for regular part-time support staff shall be computed on a pro-rata basis in accordance with the number of hours regularly worked per week.

1. For regular full-time non-union support staff (excluding the Medical Center):

 Earned Vacation Rate and Length of Service and Maximum Allowance

  • 2 months but less than 15 years: Earns 2 days per completed month of service following probationary period up to 20 days
  • 15 years but less than 20 years: Earns 2 days per completed month of service up to 22 days
  • 20 years or more: Earns 2 days per completed month of service up to 25 days

2. For regular full-time non-union support staff of the Medical Center, including Harlem Hospital Center:

Earned Vacation Rate and Length of Service and Maximum Allowance

  • 2 months but less than 20 years: Earns 2 days per completed month of service following probationary period up to 20 days
  • 20 years or more: Earns 2 days per completed month of service up to 25 days

Full-time officers accrue vacation allowance commencing with the employee's hire date.

Vacation allowance shall be earned at the following rate:
Earned Vacation Rate and Length of Service and Maximum Allowance

  • Date of hire to 20 years: Earns 2 days per completed month of service up to 23 days
  • 20 years or more: Earns 2 1/3 days per completed month of service up to 28 days

Employees covered under a collective bargaining agreement will follow the vacation schedule contained in their contract.

A full-time temporary officer approved to work four months or more accrues 1 day per month up to maximum of 10 days a year.

Part-time officers working less than 20 hours per week, full-time temporary officers working less than 4 months, and variable-hour officers do not accrue vacation time.

Manager's Toolkit: Time and Attendance

Policies and Union Contracts: Time Away from Work

Workplace Essentials: Take Vacation and Time Off