Verification of Employment Eligibility (I-9) Policy

Who is governed by This Policy:

This policy covers all employees of the University. 

Who should know This Policy:

All  University employees should review and understand this policy.

Departmental Administrators and Human Resource managers should review and understand this policy as well as refer to the HR Manager Toolkit located on the Columbia University Human Resources website. 


Columbia University complies with federal laws and regulations concerning verification of employment eligibility and associated record keeping for employees hired to work in the United States. Columbia University is an E-Verify employer. As both a Federal Contractor and as an institution that employs students who have earned degrees in certain science, technology, engineering and math (STEM) fields, the University participates in the Federal E-Verify program.

Employees are legally required to complete the I-9 Form, including providing required original supporting documents to establish their identity and eligibility to perform work for an employer in the United States. Employees must complete Section I of the I-9 Form on or before their first day of employment.

Verification of employment eligibility (Section II of the I-9 Form) must be completed within three (3) business days of the first day of work. 

Anyone with questions regarding employment and/or identity verification, or any Columbia representative responsible for I-9 authorization who would like additional training should contact their Senior Human Resources Business Partner.